Executive Assistant

Where your expertise is needed

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

What we’re looking for

We are looking for an experienced Executive Assistant with Russian language skills (f/m/d) for our Category Management and Private Brands. The ideal candidate is based in Lisbon, Portugal, and will be able to start as soon as possible. 
By working closely with, and supporting our Category Management and Private Brands, you will be at the center of what is happening at Autodoc and at the source of the important strategic decisions for our company. 

You know the collaboration with top managers by heart, you don’t need direction to increase productivity due to your proactiveness and you have the desire to improve yourself and continuously learn new skills? Then keep reading!

• You manage the Categoty Management and Private Brands Director's calendar by preparing daily, weekly and monthly schedules; to continuously look for ways to increase deep work time you filter out the distractions by analyzing the time spent.

• You manage (business) trips, meetings with partners and absence like vacation and sick leaves.

• You process and structure all inbound communication and you draft the communication to teams and colleagues by preparing notes/updates/news for upcoming meetings.

• You prepare executive summaries on key projects and you manage all related administrative work like translations/proofreading/compliance etc.

• You collect and structure initial feedbacks for quarterly and annual performance reviews with direct reports.

• You conduct research and you prepare executive summaries regarding business/market/competition/talent etc.

• You automate as many tasks and processes as possible to ensure efficiency in the daily work.

Job Requirements:

• You have at least 3 years of experience in assisting a top manager in an international, dynamic and fast-growing environment - e-commerce background as a plus.

• You have fluent English and Russian skills.

• You are a master of organization - you know how to stay on top of a schedule, oversee ongoing changes and how to prioritize tasks and information properly.

• You have excellent communication skills - spoken and written - to ensure professional interactions with employees from all levels of our organization.

• You are able to work well under pressure, especially when it comes to meeting deadlines while remaining calm and on top of things.

• You are reliable and trustworthy - you handle confidential information properly.

• You are tech savvy and you have the ability to familiarize yourself with new tools quickly.

Perks at work

• Competitive salaries based on your professional experience

• Annual vacation of 25 working days and 1 additional day off on your birthday

• Meals Allowance

• Healthcare Insurance

• Mental Wellbeing Program- providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.

• AUTODOC Corporate Discount

• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching

• Free English and German language classes

• Referral Program with attractive incentives

• Flexible working hours and hybrid work

• Fast growing international company with stable employment