Facility Manager

Where your expertise is needed

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

What we’re looking for

The Facility Manager is responsible for ensuring the optimal functionality, safety, and efficiency of all logistics and warehouse facilities. This role plays a critical part in supporting business continuity by managing infrastructure, technical installations, and facility-related services to meet operational requirements, regulatory compliance, and sustainability goals.

The Facility Manager will oversee maintenance, energy usage, building projects, and vendor management while ensuring minimal disruptions to warehouse operations. Working closely with SCM, Health & Safety, and Procurement teams, the Facility Manager will help align facility strategies with long-term logistics growth and network development.

Responsibilities

• Coordination of activities related to the technical maintenance of site;
• Cooperation with the Lessor and its technical service department, including the control of operating costs, supplies and consumption of utilities, etc.;
• Supervision over the performance of maintenance works and removal of current breakdowns in the building's installations (electrical, sanitary, ventilation, heating, cooling, fire protection) and liquidation of the resulting damages;
• Cooperation with external companies in the implementation of orders related to technical infrastructure;
• Preparation of plans and control over the implementation of inspections, repairs and modernization investments;
• Budget planning and control;
• Solving technical problems, active cooperation with other departments;
• Supervision over implementation of cleaning services;
• Supervision over the technical side of internal transport: safety, maintenance and inspections of the fleet of transport devices;
• Overseeing and supervising the quality of work for other employees to ensure that all tasks are performed correctly, efficiently, and effectively;
• Managing and reviewing service contracts;
• Conducting and documenting regular facilities inspections;
• Checking completed work by vendors and contractors;
• Recommending maintenance, mechanical, electrical, and facility design modifications;
• Promoting compliance with health and safety and fire protection regulations;
• Manage and support 3rd party service providers such as waste management company, security, cleaning provider and others;
• Dealing with the landlord and state authorities in matters related to building and technology permits;
• Collaborating closely with other managers and departments.
• Supervision over whole process of providing (electricity, water, gas and heating services.
• Collaboration in the implementation of the company's strategic goals consisting in adapting resources to increased production (ensuring an appropriate number of lockers, toilets, social rooms and others).
• Taking care of the correct implementation of the insurance program, incl. claims handling.
• Establishing and supervising the facility maintenance team
• Ensuring the quality of cooperation between one’s own departments and other employees/company departments in an international perspective. Meeting organization, designating common aims, execution of tasks, delivering outcomes. Ensuring proper communication in the international environment with respect for cultural differences
•  Active development of own professional competences and taking care of the development of employees' competences
• Compliance with the law, Autodoc Code of Conduct, pursuit of excellence and related corporation laws
• Ensuring confidentiality and data protection and attention to the company’s image
• Performing other task delegated by supervisor under the employment contract

Qualifications (Essential)​

• Bachelor's degree in Facility Management, Engineering, Logistics, or a related technical field

• Advanced knowledge of English

• Basic project management skills; ability to manage CAPEX and renovation projects

• Proven experience in managing building maintenance, HVAC, fire protection systems, and energy/utilities in large-scale facilitie

• Knowledge of MS Office,

• Knowledge of Excel

Qualifications (Desired)

• Knowledge of AUTOCAD

• Proficient in facility management systems (CAFM/CMMS)

• Knowledge of Automotive industry

• Knowledge of Risk Management

• Regulatory and Compliance Knowledge

Perks at work

tbd